Executive Assistant, Business Development

Bellevue, Washington, United States | Facilities | Full-time

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TITLE:                  Executive Assistant, Business Development

LOCATION:         Bellevue, WA, USA

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like-minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well-being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes.  TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law. In addition, as a federal contractor, TerraPower has instituted an Affirmative Action Plan (AAP) in an effort to proactively recruit, hire, and promote women, minorities, disabled persons and veterans.

Executive Assistant, Business Development

This position will report to the Director of Real Estate and Facilities. This role will serve as a shared resource to both the Business Development team, as well as the Real Estate and Facilities team at TerraPower. This position will support business development and marketing functions, managing very complex calendars, preparing agendas, presentations, documents, spreadsheets, and logs/databases; making travel arrangements; and developing options/solutions to often challenging tasks related to business development and marketing functions and provide recommendations.

Responsibilities

Administrative Support

         Provide direct support to the Business Development team, as well as other Executive Assistants on the administrative team.

         Daily: enhance the work of assigned executives through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external request and various aspects of interdepartmental communication.

         Directly manage and coordinate executives’ schedules by planning and scheduling meetings, conferences, teleconferences, prioritizing functions, and appointments, ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly.

         Serve as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafts agendas and scheduling meetings.

         Develop agendas, track/capture action items for pre-planning meetings and post meeting action(s).

         Manage confidential communications.

Editing/Proofreading Compliance

         Conserve the executives’ time by reading, researching, and routing correspondence, drafting letters and documents, collecting, and analyzing information, and initiating communications.

         Perform technical editing and proofreading of Documents and PowerPoints

         Proofread for use of proper trademarks, markings, and templates.

         Proofread for errors and consistency in communications and presentations.

         Manage and ensure that all presentations have gone through the Public Release Procedure.

Travel

         Coordinate and book all travel for executives, as well as completing expense reports.

         Support travel logistics, including travel packets, group travel itineraries and background information on meeting participants. 

         Create agenda, itineraries, and all matters related to local and destination logistics.

         Support TerraPower at marketing events/conferences on behalf of and/or in conjunction with Business Development Department.

Key Qualifications and Skills

         Minimum of 6 years of experience in Administrative Support, including experience working directly with Director and/or C-suite level leadership.

         Bachelor’s degree in Business Administration, Marketing, Communications, or other related field or equivalent years of work experience.

         Must be proficient with the full MS Office Suite.

         Strong understanding of the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.

         Adaptable and comfortable operating in a fast-paced environment.

         Must have excellent written communications, interpersonal skills, and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.

         Able to project a positive, collaborative, professional demeanor always.

         Problem solving and ability to meet deadlines with a great level of flexibility.

         Exceptional organization and time management skills – able to work independently, to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.

         Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.

         Highly skilled in using various video conference tools, such as Teams and WebEx

         The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork. 

Job Functions

Job Functions are physical actions and/or working conditions associated with the position.  These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation.  Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations.  An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case-by-case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

         Motor Abilities: Sitting and/or standing for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)

         Physical exertion and/or requirements: Minimal, with ability to safely lift up to 20 pounds

         Repetitive work: Prolonged

         Special Senses: Visual and audio focused work

         Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hrs./day

         Travel required: 0-20%

TerraPower’s technology is controlled for export by various agencies of the U.S. Government.  TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements.  To facilitate TerraPower’s export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States.  Government export authorization approval times vary.  Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.  

Job details

Salary Range Level 7: $71,093 - $106,640

Salary Range Level 8: $81,383 - $122,074

*Typically, our employee salaries are within .90 – 1.0 of the mid-point of the posted salary band.  Any salary offered within the posted salary band is based on market data and commensurate with the selected individual’s qualifications and experience.  This range is specific to Washington State.

Job Type:  Full-time

Benefits:

         Competitive Compensation

         Salary, eligible to participate in discretionary short-term incentive payments

         Comprehensive Medical and Wellness Benefits Medical

·        Vision

·        Dental

·        Life

·        Life and Disability

·        Gender Affirmation Benefits

·        Parental Leave

         401k Plan

         Generous Paid Time Off (PTO)

·        21 days of annually accrued PTO

         Generous Holiday Schedule

·        10 paid holidays

         Professional and Educational Support Opportunities

         Flexible Work Schedule

 TerraPower Career and Benefits information:  https://www.terrapower.com/contact-us/careers/